1. What is an Occupational permit?
An Occupational permit or Individual Mayor’s Permit is a requirement of the Local Government of Quezon City pursuant to Article 22 of Quezon City Revenue Code for all employees working or exercising their occupation within Quezon City should acquire an Occupational Permit or Individual Mayor’s Permit.
2. Who are required to secure the Occupational permit?
Under Quezon City Ordinance No. SP-91, S-93, Sec.83, all employees are required to secure the occupational permit except for the following:
- Supervisors, Managers and Directors
- Professionals (regardless of rank), provided that:
3. What is a Health certificate?
A certificate that is issued to all workers in establishments regardless of job description upon compliance with all the requirements set by the Quezon City Health Department.
4. Who are required to secure a Health certificate?
Under Section 4 of Quezon City Ordinance 2503 all employees working in an establishment situated in Quezon City are required to secure the Health Certificate:
“Section 4. All food and non-food handlers employed in food and non-food establishments, situated in Quezon City shall secure a Health Certificate from the Quezon City Health Department.”
5. Will the APE results in 2018 still applicable to use for 2019?
No. Employee needs to submit the 2019 medical results.
6. What are the processes in securing the Health Certificate?
For first timer, processes would be:
- Fill up the Application form
- Provide the medical results (stool and x-ray)
- Pay fees – Php194
- Attend HIV/AIDS seminar
- 1x1 picture
For renewal, processes would be:
- Fill up the Application form
- Provide the medical results (stool and x-ray)
- Old Health Certificate
- Pay fees – Php144
- 1x1 picture
7. What are the processes in securing the Occupational permit?
Processes are:
- Health certificate or proof of payment
- Submit Cedula and NBI or Police Clearance
- Pay fees – Php170
- Picture to be taken at BPLO office
8. What are the fees in securing the Health certificate and Occupational permit?
Estimated fees are as follows:
- Health Certificate – Php194 (includes HIV/AIDS seminar fee)
- Occupational Permit – Php150
- Photo – Php20
- Cedula – Php35 to Php75
- NBI or Police Clearance – depending on the City where you are residing
9. Am I given an additional PTO for this compliance?
No. But employee can use their PTO as long as they will coordinate and seek the approval of their immediate superiors in order not to affect the business and the operations of their team.
10. Can I use “official business leave” to process my permit?
No. But you can file for PTO or request for change shift /rest day subject to your leaders approval.
11. When is the due date of processing the 2019 permits?
The Quezon City Local Government expects all individuals working in Quezon City to have their Individual Working Permit based on their rules and regulations.
12. What is the validity of the permit?
Occupational permit is valid for one year and renewable every January of the following year.
13. Do I still renew my health certificate?
Yes, as this is a pre-requisite for Occupational permit.
14. How much time do I spend to process my permit?
This will depend on the time you will go to the City Hall. If you are early and your requirements are complete, your permit may also be processed early. Per Health and BPLO representatives, employee will not spend four (4) hours of their time.
15. Is it possible for the company to arrange for someone else (perhaps a group/company) to help with the process?
Coordination and negotiation with the 3rd party vendor is currently on-going.
16. Do new hires who were able to submit their 2018 Occupational permit as part of their onboarding requirement are still required to submit on January 2019?
Yes. Occupational permit is renewable every January of the following year, thus, they need to renew their permits on January 2019.
17. We noticed that there are exceptions in the Occupational permit requirements, are they required to secure a separate kind of permit?
No. But they are required to secure the health certificate per City Ordinance 2503.
18. If an employee will not comply this year, should we issue NTE for non-compliance?
NTE will be issued for non-compliance. For newly hired employee, this requirement falls under the provision of his/her contract; while for tenured employees fall under the Employee Handbook.
- Insubordination –willful disobedience or failure to carry out oral/written instructions
- Willful disregard of any company directive regarding safety, health, security purposes
19. Will the Supervisors and Up shall be given an NTE once they have not complied with securing the health certificate?
Yes, all employees who will failed to comply securing Health Certificate will be subjected to disciplinary action.
20. Why do we need to pay Cedula if we are already paying ITR annually?
Cedula or the Community Tax Certificate is different from Individual Tax Return. Cedula is one of the requirements before you can secure your Occupational permit.
21. Do we need to submit the Health Card or the Occupational Permit would be enough?
Health certificate is a pre-requisite before an individual can secure an Occupational permit. You can submit a copy of your Occupational permit to your HR partner.
22. Are pregnant employees exempted from securing Occupational permit?
Pregnant employees are not one of those listed as exempted from securing the permit under the QC ordinance and its implementing rules and procedure. However, considering their pregnancy, they may be given preference by the QC City Hall when they process their permits.
23. Where do I need to secure my Cedula and NBI or Police Clearance?
You can secure these requirements in the City where you are residing.
24. Is it possible to request from Quezon City to send representatives from their office to collect the requirements and conduct seminars?
The company have requested the City Hall for a one-stop-shop for a limited time in our office but it was declined due to lack of personnel or manpower from the Quezon City.
25. Why can’t the company process the permits for all its employees?
The requirement is an individual obligation of each employee as imposed by the Quezon City. However, the Company is looking for ways to aid the employees for in applying for their permit.
26. If I were to go to the City Health Department for my Health Card, do I need to already bring with me my Cedula and NBI or police clearance?
Yes. You need to bring all of your requirements for immediate processing of your permit.
27. Is the seminar a one-time-event only or do I need to go through it every time I renew my permit?
For renewal of Health certificate application, employee is no longer required to attend the HIV/AIDS seminar.
28. Do we need to wait for the next APE schedule before securing the health certificate?
No. APE will be scheduled on Quarter 3 and employee needs to process the health permit without this due to timing.
29. Am I required to provide the scanned copy of my Occupational permit and Health certificate to HR?
Yes, non-compliance of the employees may result to disciplinary action.
No comments:
Post a Comment